How to charge for extra revisions without a fight

Short answer: write one line in your quote before the work starts, such as "Includes two rounds of revisions. Extra revisions are USD 50 an hour." When the client asks for more, point to that line, say what the next round will cost, and wait for a yes before you start. Then put it on the invoice as its own line. That one line is the simplest guard against scope creep.

Put the rule in the quote

The easiest time to talk about extra revisions is before anyone needs one. One sentence in the quote or the proposal does it:

Includes two rounds of revisions. Extra revisions are USD 50 an hour.

The client reads it before they agree to the price. Later, you can point to it instead of starting a new negotiation. If a client asks for a third round of "one small change", the conversation is about a price you both already saw.

What counts as one revision round

Write this down. It is easy to disagree about it later. A simple rule:

• One round is one list of changes, sent together, to work you already delivered.
• Changes sent one at a time over a week count as one round only if you agreed that. Otherwise ask for them in one list.
• New work is not a revision. A new page, a new logo idea, a different brief or a second language is new work with its own price.

A line for the quote: "One round means one list of changes to the work delivered. New pages or a change of brief are quoted separately."

How much to charge for extra revisions

There are two ways to price a round. Pick the one that fits how predictable your rounds are.

	By the hour	Per round
Best when	Rounds vary a lot in size	Rounds are about the same each time
Line in the quote	"Extra revisions are USD 50 an hour."	"Each extra round is USD 80."
Client knows the cost	After you estimate the hours	Before they ask

To set a per-round price, think about how long your last few rounds took and multiply by your hourly rate. If a round usually takes you about 2 hours and your rate is USD 40 an hour, a round is worth USD 80. If you don't have an hourly rate yet, the freelance rate calculator works one out from what you need to earn.

What to say when the client asks for more

Keep it short and friendly, name the line you both agreed, and give them the choice.

Happy to make these changes. We've used the two rounds included in the quote, so this one is extra: about 2 hours, USD 100. Shall I go ahead?

Wait for the yes in writing, even a one-word reply, before you start. If the client says no, you can offer to fold the changes into the next project, or make only the one change that matters most to them.

Put extra rounds on the invoice as their own line

Don't add the extra round to the main price. A separate line shows what the client asked for and what it cost. It also matches the message where they said yes:

Description	Qty	Rate	Amount
Website design, as quoted (includes 2 revision rounds)	1	USD 900	USD 900
Extra revision round 3, agreed 24 Nov	2 h	USD 50	USD 100

Doing it in Inbill

Inbill is an invoice and expense app, and quotes are part of it. When you make a quote, open Add terms at the last step and write your revision line there. It prints on the quote and on the page the client opens from your link, where they can tap Accept. When the job is done, convert the quote to an invoice and add the extra rounds as their own lines. For a client you work with every month, Duplicate copies last month's invoice so the same terms carry over.